Step by step

TBC

Step 1: Select your challenge

With experience and advice from the Charity Challenge team, select the right challenge to engage your employees. Depending on the aims and objectives of the challenge (CSR, PR, team building) there are a range of challenge options. NB: Each corporate may have specific ways in which they operate including the use of match giving or paying for their staff deposits for example. If you are interested in organising a challenge and wish to discuss different ways in which to operate, please do get in touch.

Step 2: Select which charity to support

We work with over 2000 UK and Irish registered charities. If you don't have a charity of the year or a preferred charity, we will introduce you to an appropriate organisation that can provide you and your employees with motivation and fundraising support.

Step 3: Group agreement

We will provide you with an exclusive group agreement setting out challenge dates, minimum and maximum group size, deadlines for deposits and sponsorship, reference to who will pay for elements of the challenge (e.g. participant or company) and so on.

Step 4: Website promotion

Once the agreement is signed, we will add the challenge to our website and provide you with the URL to your exclusive challenge. You can add the relevant information (itinerary, kit list, fact file and so on) to your own website and we will provide logos, copyright free images, access to posters and interactive enquiry responses to help you promote the challenge.

Step 5: Booking

Your team can then book via our online booking system and pay their deposit and insurance premium through our secure online payment process.

Step 6: Authorisation

We will then email the charity being supported to seek their authorisation for each participant to fundraise on their behalf.

Step 7: Online challenge pack

Once the charity have authorised the participant to raise funds on their behalf, we will email them with login details to their personal members' area where they can access an online challenge pack containing itinerary, kit list, Q&As, health notes and travel tips, and lots more.

Step 8: Fitness training and fundraising

From this point on, participants also have access to support information to enable them to start their fitness training programme and to engage in fundraising activities.

Step 9: 90 days before departure

At this point we will provide reminders to the participant in their members' area about sponsorship deadlines and if applicable provide documents explaining how to obtain their visa with relevant forms.

Step 10: 70 days before departure

At this point participants should have sent the charity at least 80% of the minimum fundraising amount (under the minimum sponsorship and flexi payment options).

Step 11: 56 days before departure

As long as they have received sufficient sponsored funds the charity will pay Charity Challenge for the balance of your team's challenge costs. As a self funder the participant or company will pay these costs.

Step 12: 30 days before departure

With only one month to go before the participant departs, we will upload final joining instructions to their online members' area. This document will include information on confirmed flights, where and when to meet the team, emergency contacts and so on.

Step 13: Take part in the challenge

Having raised lots of money for charity and got incredibly fit, all the participants need to do now is complete the challenge itself!

Step 14: Feedback

After the challenge has been completed, we will gather feedback from the participants, challenge leader and other relevant parties to ensure we continue to improve our service wherever possible.

Step 15: Final funds raised

All remaining fundraising monies should be sent to the charity within four weeks of the participant returning to the UK.