Trek to Machu Picchu

How to fund your challenge

This page provides you details of the costs of your challenge.

The costs below are per person.

Self funder option: The full cost of this challenge is £2,345. You will be required to pay the registration fee of £395 at the time of booking and the final balance of £1,950.00 which is due 8 weeks before departure (11/08/2018). You will receive fundraising advice and sponsorship forms and be asked to raise a suggested minimum sponsorship of £2000 for GambleAware. As you have covered the full cost of the challenge, 100% of this fundraising will be retained by GambleAware.

WHAT'S INCLUDED?

Before you go

• Discount on personal equipment from Outdoorhire, Cotswold Outdoor and Cycle Surgery in the UK
• Fundraising advice
• Support materials (itinerary, kit list, fact file, Q&As, health notes, travel tips, responsible travel policy and guidance)
• A-Z of fundraising ideas
• Sponsorship forms (online and hard copy)
• Fitness training notes
• 16 and 20 week trek/bike training schedule
• Warm up exercise routines
• Access to training weekends (optional and at additional expense)
• Public liability insurance
• Risk assessment and emergency management planning
• Access to your own password protected account

On your challenge

• International flights to and from the UK (including all known UK air taxes at the time of costing)
• A contribution towards funding the reduction of carbon emissions through Climate Care’s portfolio of award winning projects
• A Charity Challenge T-Shirt
• All challenge management before, during and post event
• Activity equipment including bikes, tents and rafts as per the challenge activity
• Full back-up support including first-aid qualified staff and first-aid supplies
• All ground staff including English speaking guide, drivers, cooks, and porters
• Entrance fees to national parks or other places of interest visited on the itinerary
• Drinking water on challenge days
• Three meals a day (unless otherwise stated in the itinerary)
• Accommodation during the challenge (usually in twin share)
• Internal road and air transfers as per the itinerary
• A donation to a community project in one of the countries in which we operate

WHAT'S NOT INCLUDED?

Before you go

• Travel to and from the UK airport of departure
• Vaccinations (please check Trip Notes for requirements)
• Travel Insurance (you can buy at time of booking or in your Account Area, or provide your own policy details)
• Clothing and equipment listed on your Kit List

On your challenge

• Tips
• Personal spending money
• Any other specific items listed as not included in your Trip Notes

THE DETAILS

Registration fee in instalments

The first instalment of £200 is due at the time of booking. The second instalment of £195 will automatically be debited from your credit/debit card 31 days after you book. We can only accept payment for your registration fee by instalments if you book and pay online. Please note that when paying your registration fee in instalments, a £10 admin fee will be added to your first registration fee payment. Please note that your booking will not be processed (and we will not send an authorisation request to your charity) until we receive the payment for your second instalment. Your place on the challenge will only be held until 31 days from your initial booking. If we are unable to take your second instalment, your booking will be cancelled and normal cancellation terms will apply.

Fundraising deadlines

You will need to send your sponsorship money to the charity as you raise it. At least 80% of the minimum sponsorship required must be sent to the charity 10 weeks before departure (by 28/07/2018), and the remaining 20% within 4 weeks of completing the challenge (by 12/11/2018). If you have raised the necessary funds, the charity will then pay the balance of your challenge costs. The charity benefits by keeping the remaining sponsorship money and every pound over and above that you raise.

Prices include all known air taxes

We include ALL known air taxes (including fuel) at the time of costing. Many companies do not include air taxes at all, and clients are therefore hit with a surcharge of three or four hundreds of pounds just before departure. If the air taxes increase between the time of costing and your departure, we will absorb up to £50 (depending on the challenge) before passing on any increased costs. Our aim is to provide you with transparent pricing and clear instructions as to what is included in our prices and if applicable what isn't.

Typical group size

The typical group size is 16 - 30 participants

Small group supplement

The costs and sponsorship levels on our website are based on a minimum of 16 participants. We can run this trip with 10-15 people, but there will be a small group supplement of £75.00. We will notify you 12 weeks before departure if this is necessary.

Optional extras

• Trek/bike training weekends*
• Extensions at end of trip*
• Single room supplements*
• Business class upgrades

(*subject to availability)

Travel insurance

We can provide a comprehensive travel insurance policy for this challenge which provides cover for medical (emergency, evacuation and repatriation), cancellation and curtailment and specifically covers the activities undertaken during the challenge. You can take this out when booking. The cost is £76.00.