step by step guide
Availability on the challenges is limited and places are allocated on a first come first served basis, so if you would like to join one of the challenges, here’s what to do:
Step 1: Select your challenge
Choose the activity, country, duration, challenge grading, payment option, and charity to support. You can search our website from over 100 challenges throughout the world. Read the challenge specific itinerary and Q&As thoroughly to ensure you fully appreciate what is involved in the challenge and if you have any questions, please get in touch.
Step 2: Book your challenge
The quickest and easiest way to book is online at www.charitychallenge.com/book.html. You should have your passport details handy, and will also need to provide us with your personal contact details, medical, next of kin, dietary requirements and any allergies. Once you have booked your chosen challenge you will be asked to pay the deposit and (if applicable) travel insurance premium online through our secure server.
Step 3: Charity authorisation
Once we have received your booking and deposit payment, we will email your chosen charity to seek authorisation for you to fundraise on their behalf. We cannot proceed any further with your booking until the charity officially authorises you so if you haven't heard back from us within a week, please do follow up with your charity.
Step 4: Online challenge pack
Once authorised by your charity, we will email you with your login details to your personal member's area where you can access your online challenge pack; sponsorship forms, fundraising ideas, fitness training notes, itinerary, kit list, Q&As, health notes, travel tips, and lots lots more.
Step 5: Three month update
At this point we will upload new documents to your online member's area explaining how to obtain your visa with relevant forms (if applicable for your challenge). We will also update you about your flights and sponsorship/balance deadlines.
Step 6: Sponsorship deadline
You need to have raised and sent to your charity at least 80% of the minimum sponsorship (under the flexi and minimum sponsorship options) ten weeks before you depart. If you achieve this, the charity will pay for the balance of your challenge costs. Your charity will advise you how to pay the money in to them, and you can also set up an online fundraising page.
Step 7: One month update
With only one month to go before you depart, we will upload your final joining instructions to your online members' area. This document will include information on your confirmed flights, where and when to meet the team, emergency contacts and so on.
Step 8: Take part on your challenge
Having raised lots of money for charity and got incredibly fit, all you need to do now is complete the challenge itself!
Step 9: Final sponsorship
All remaining sponsorship should be with your charity ideally before departure and at the very latest within 4 weeks of the end of your challenge. Once you have returned from your challenge with photos and stories of bravery, you should ideally send a thank you to all those that have already sponsored you and a final request for support from those that have not yet got round to it.
Step 10: Book your next challenge
Your once in a lifetime challenge is sure to ignite a new passion for doing amazing things. We will be delighted to help you choose your next adventure.