Kilimanjaro Summit Climb - Rongai Route

How to fund your challenge

This page provides you details of the costs of your challenge.

The costs below are per person.

SELF FUNDER

Pay a registration fee of £695 when you book*

Then a balance of £2,736
(8 weeks before your challenge).

Raise a minimum of £2,570 for UJIA

 
FLEXI

Registration fee of £695 when you book*

Then £805 towards challenge costs
(8 weeks before your challenge).

Raise a minimum of £4,500 for UJIA

*The registration fee is non-refundable

Please note that you can pay your registration fee in instalments. Refer to 'The Details' below.

SELF FUNDER OPTION
The full cost of this challenge is £3,431. You will be required to pay the registration fee of £695 at the time of booking and the final balance of £2,736 which is due 8 weeks before departure (12/08/2018). You will receive fundraising advice and sponsorship forms and be asked to raise as much as you can for your nominated charity. As you have covered the full cost of the challenge, 100% of this fundraising will be retained by your nominated charity.

FLEXI OPTION
You will be required to pay the registration fee of £695 at the time of booking, and 8 weeks before departure (12/08/2018) you will be required to pay a second contribution of £805 towards your challenge costs. You will also need to raise a minimum amount of sponsorship, £4,500 for your nominated charity. You should send your sponsorship money to the charity as you raise it. At least 80% of the minimum sponsorship required (£3,600) must be sent to the charity 10 weeks before departure (by 29/07/2018), and the remaining 20% (£900) within 4 weeks of completing the challenge (by 16/11/2018). If you have raised the necessary funds, your nominated charity will then pay the balance of your expedition costs (which will not exceed 49% of the minimum sponsorship target). The charity benefits by keeping the remaining sponsorship money and every pound over and above that you raise.

WHAT'S INCLUDED?

BEFORE YOU GO

Discount on personal equipment from Outdoorhire, Cotswold Outdoor and Cycle Surgery in the UK
Support materials (itinerary, kit list, fact file, Q&As, health notes, travel tips, responsible travel policy and guidance)
A-Z of fundraising ideas
Template press release
Sponsorship forms (online and hard copy)
Fitness training notes
16 and 20 week trek/bike training schedule
Warm up exercise routines
Access to training weekends (optional and at additional expense)
Access to "ask the expert" re your kit requirements
Discount on personal equipment from The Outdoor Shop, Outdoorhire, Cotswold Outdoor and Nomad Travel Stores
Public liability insurance
Risk assessment and emergency management planning
Access to your own password protected account including support materials and training schedules
Fundraising advice

ON YOUR CHALLENGE

International flights to and from the UK (including all known UK air taxes at the time of costing)
A Charity Challenge T-Shirt
A contribution towards funding the reduction of carbon emissions through Climate Care’s portfolio of award winning projects
A donation to a community project in one of the countries in which we operate
Activity equipment including bikes, tents and rafts as per the challenge activity
Full back-up support including first-aid qualified staff and first-aid supplies
All ground staff including English speaking guide, drivers, cooks, and porters
Entrance fees to national parks or other places of interest visited on the itinerary
Drinking water on challenge days
Three meals a day (unless otherwise stated in the itinerary)
Accommodation during the challenge (usually in twin share)
Internal road and air transfers as per the itinerary
All challenge management before, during and post event

WHAT'S NOT INCLUDED?

BEFORE YOU GO

Travel to and from the UK airport of departure
Visa
Vaccinations (please check Trip Notes for requirements)
Travel Insurance (you can buy at time of booking or in your Account Area, or provide your own policy details)
Clothing and equipment listed on your Kit List

ON YOUR CHALLENGE

Tips
Departure Tax (if applicable)
Personal spending money
Any other specific items listed as not included in your Trip Notes

THE DETAILS

REGISTRATION FEE IN INSTALMENTS
The first instalment of £350 is due at the time of booking. The second instalment of £345 will automatically be debited from your credit/debit card 31 days after you book. We can only accept payment for your registration fee by instalments if you book and pay online. Please note that when paying your registration fee in instalments, a £10 admin fee will be added to your first registration fee payment. Please note that your booking will not be processed (and we will not send an authorisation request to your charity) until we receive the payment for your second instalment. Your place on the challenge will only be held until 31 days from your initial booking. If we are unable to take your second instalment, your booking will be cancelled and normal cancellation terms will apply.

FUNDRAISING DEADLINES
You will need to send your sponsorship money to the charity as you raise it. At least 80% of the minimum sponsorship required must be sent to the charity 10 weeks before departure (by 29/07/2018), and the remaining 20% within 4 weeks of completing the challenge (by 16/11/2018). If you have raised the necessary funds, the charity will then pay the balance of your challenge costs. The charity benefits by keeping the remaining sponsorship money and every pound over and above that you raise.

PRICES INCLUDE ALL KNOWN AIR TAXES
We include ALL known air taxes (including fuel) at the time of costing. Many companies do not include air taxes at all, and clients are therefore hit with a surcharge of three or four hundreds of pounds just before departure. If the air taxes increase between the time of costing and your departure, we will absorb up to £50 (depending on the challenge) before passing on any increased costs. Our aim is to provide you with transparent pricing and clear instructions as to what is included in our prices and if applicable what isn't.

TYPICAL GROUP SIZE
The typical group size is 20 - 30 participants

SMALL GROUP SUPPLEMENT
The costs and sponsorship levels on our website are based on a minimum of 20 participants. We can run this trip with 16-19 people, but there will be a small group supplement of £75.00. This is payable by your charity if you book under the Minimum Sponsorship or Flexi options, and by yourself if you choose the Self Funder option. We will notify you 12 weeks before departure if this is necessary.

OPTIONAL EXTRAS
Trek/bike training weekends*
Extensions at end of trip*
Single room supplements*
Business class upgrades*
Travel insurance
(*subject to availability)

TRAVEL INSURANCE
We can provide a comprehensive travel insurance policy for this challenge which provides cover for medical (emergency, evacuation and repatriation), cancellation and curtailment and specifically covers the activities undertaken during the challenge. You can take this out when booking. The cost is £80.