Are you an Individual, Corporate or Charity interested in having your own private group departure?
If yes, please email info@charitychallenge.com and one of our team will be in touch to help with your enquiry.

2025
2026

Wed 29 Jul - Sun 02 Aug 2026

OVERVIEW

What to expect

ITINERARY

What you will do

COSTS

Ways to pay

ESSENTIAL INFO

All you need to know

How to fund your challenge

This page provides you details of the costs of your challenge.

The costs below are per person.

In Summary

Self funder

Pay a non-refundable registration fee of £395.00 when you book.

Then a balance of £1,764.00
(10 weeks before your challenge).

Raise as much as you can for your nominated charity.

Minimum sponsorship

Pay a non-refundable registration fee of £395.00 when you book.

Raise a minimum of £3,599.00 for your nominated charity.

Flexi

Pay a non-refundable registration fee of £395.00 when you book.

Then £395.00 towards challenge costs
(10 weeks before your challenge).

Raise a minimum of £2,795.00 for your nominated charity.

You will be invoiced for the air tax and fuel element contribution for your international flights, capped at £100.00, which is due 10 weeks before departure.

Please note that you can pay your registration fee in instalments.

In Detail

Self funder option

The full cost of this challenge is £2,159.00 plus the air tax and fuel element contribution (capped at £100.00). You will be required to pay the non-refundable registration fee of £395.00 at the time of booking, and 10 weeks before departure (20/05/2026) you will be required to pay the final balance of your challenge costs (£1,764.00), plus the air tax and fuel element contribution. You will receive fundraising advice and sponsorship forms and be asked to raise as much as you can for your nominated charity. As you have covered the full cost of the challenge, 100% of this fundraising will be retained by your nominated charity.

Minimum sponsorship option

You will be required to pay the non-refundable registration fee of £395.00 at the time of booking and raise a minimum amount of sponsorship, £3,599.00 for your nominated charity. You should send your sponsorship money to your nominated charity as you raise it. At least 80% of the minimum sponsorship required (£2,879.20) must be sent to the charity 12 weeks before departure (by 06/05/2026), and the remaining 20% (£719.80) within 4 weeks of completing the challenge (by 30/08/2026). If you have raised the necessary funds, your nominated charity will then pay the balance of your expedition costs (which will not exceed 49% of the minimum sponsorship target). The charity benefits by keeping the remaining sponsorship money and every pound over and above that you raise. You will be required to pay the air tax and fuel element contribution 10 weeks before departure (capped at £100.00).

Flexi option

You will be required to pay the non-refundable registration fee of £395.00 at the time of booking, and 10 weeks before departure (20/05/2026) you will be required to pay a second contribution of £395.00 towards your challenge costs, plus the air tax and fuel element contribution (capped at £100.00). You will also need to raise a minimum amount of sponsorship, £2,795.00 for your nominated charity. You should send your sponsorship money to the charity as you raise it. At least 80% of the minimum sponsorship required (£2,236.00) must be sent to the charity 12 weeks before departure (by 06/05/2026), and the remaining 20% (£559.00) within 4 weeks of completing the challenge (by 30/08/2026). If you have raised the necessary funds, your nominated charity will then pay the balance of your expedition costs (which will not exceed 49% of the minimum sponsorship target). The charity benefits by keeping the remaining sponsorship money and every pound over and above that you raise.

Payment options explained

What's included?

Before you go

  • Support materials (itinerary, kit list, visa information, travel tips, responsible travel policy and guidance)
  • Sponsorship forms
  • 12.5% off Cotswold Outdoor, Snow + Rock, and Runners Need
  • Access to your own password protected account including support materials and training schedules
  • Warm up exercise routines
  • Risk assessment and emergency management planning
  • Public liability insurance
  • Fundraising advice
  • Fitness training notes
  • Access to training weekends (optional and at additional expense)
  • 16 and 20 week trek/bike training schedule

On your challenge

  • Accommodation during the challenge (usually in twin share)
  • UK-based 24-hour emergency support line
  • Equipment as per the challenge activity
  • Internal transfers (unless otherwise stated in the itinerary)
  • Drinking water on challenge days
  • An English speaking first aid trained challenge leader and full local support team
  • A donation to a community project in one of the countries in which we operate
  • A contribution towards funding the reduction of carbon emissions through Climate Care’s portfolio of award winning projects
  • Three meals a day (unless otherwise stated in the itinerary)
  • Entrance fees to national parks or other places of interest visited on the itinerary
  • Full back-up support including first-aid qualified staff and first-aid supplies
  • A Charity Challenge T-Shirt
  • International flights to and from the UK, in economy class (see air tax exclusion below)

What's not included?

Before you go

  • Visa (if required)
  • Travel to and from the UK airport of departure
  • Vaccinations (please check Trip Notes for requirements)

On your challenge

  • Contribution towards air taxes and fuel element (please see the section below on "Air Tax and Fuel Element Contribution")
  • Tips

The details

Registration fee in instalments

The first instalment of £198.00 is due at the time of booking. The second instalment of £198.00 will automatically be debited from your credit/debit card 31 days after you book. We can only accept payment for your registration fee by instalments if you book and pay online. Please note that when paying your registration fee in instalments, a £10 admin fee will be added to your first registration fee payment. Please note that your booking will not be processed (and we will not send an authorisation request to your charity) until we receive the payment for your second instalment. Your place on the challenge will only be held until 31 days from your initial booking. If we are unable to take your second instalment, your booking will be cancelled and normal cancellation terms will apply.

Fundraising deadlines

You will need to send your sponsorship money to the charity as you raise it. At least 80% of the minimum sponsorship required must be sent to the charity 12 weeks before departure (by 06/05/2026), and the remaining 20% within 4 weeks of completing the challenge (by 30/08/2026). If you have raised the necessary funds, the charity will then pay the balance of your challenge costs. The charity benefits by keeping the remaining sponsorship money and every pound over and above that you raise.

Air tax and fuel element contribution

The air taxes, and fuel element, that make up part of the flight costs can fluctuate significantly before a challenge takes place. As such, we exclude part of these taxes from the initial cost of the challenge and we will invoice you for it 10 weeks before departure. This applies to all participants on all payment options. For the challenge you are booked on this payment will be capped at £100.00 and we will absorb any amount above that. Please be sure to factor this cost into your budgeting for the challenge.

Typical group size

The typical group size is 15 - 30 participants

Small group supplement

The costs and sponsorship levels on our website are based on a minimum of 15 participants. We can run this trip with 11-14 people, but there will be a small group supplement of £95.00. This is payable by your charity if you book under the Minimum Sponsorship or Flexi options, and by yourself if you choose the Self Funder option. We will notify you 12 weeks before departure if this is necessary.

Optional extras

  • Business class upgrades*
  • Single room supplements*
  • Extensions at end of trip*
  • Travel insurance

(*subject to availability)

Travel insurance

Your safety when travelling with Charity Challenge is our main concern, which is why it is a booking condition that you have a suitable travel insurance policy, which covers you for the adventurous nature of your challenge, the activities you are undertaking, and the altitudes. We have chosen to partner with specialist travel insurance providers Campbell Irvine, who offer cover for an extensive number of adventurous activities. Cover is available directly from Campbell Irvine for most European residents and includes cover for emergency medical and repatriation and for your cancellation or curtailment of the challenge. Full details including costs may be found by clicking here.

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ATOL protected

We hold an Air Travel Organiser's Licence granted by the Civil Aviation Authority. Our ATOL number is 6546. Many of the flight-inclusive challenges on this website are financially protected by the ATOL scheme. But ATOL protection does not apply to all holiday and travel services listed on this website. This ATOL protection only covers challenges that include flights booked by Charity Challenge and that originate in the UK. Please ask us to confirm what protection may apply to your booking. If you do not receive an ATOL Certificate then the booking will not be ATOL protected. If you do receive an ATOL Certificate but all the parts of your trip are not listed on it, those parts will not be ATOL protected. Please see our booking conditions for information or for more information about financial protection and the ATOL Certificate go to: www.atol.org.uk/ATOLcertificate

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