The Bowelbabe Fund Himalayan Trek

How to fund your challenge

This page provides you details of the costs of your challenge.

The costs below are per person.

In Summary

Minimum sponsorship

Pay a non-refundable registration fee of £425.00 when you book.

Raise a minimum of £3,500.00 for Bowelbabe Fund.

In Detail

Minimum sponsorship option

You will be required to pay the non-refundable registration fee of £425.00 at the time of booking and raise a minimum amount of sponsorship, £3,500.00 for Bowelbabe Fund. You should send your sponsorship money to Bowelbabe Fund as you raise it. At least 80% of the minimum sponsorship required (£2,800.00) must be sent to the charity 12 weeks before departure (by 26/12/2025), and the remaining 20% (£700.00) within 4 weeks of completing the challenge (by 27/04/2026). If you have raised the necessary funds, Bowelbabe Fund will then pay the balance of your expedition costs (which will not exceed 49% of the minimum sponsorship target). The charity benefits by keeping the remaining sponsorship money and every pound over and above that you raise. You will be required to pay the air tax and fuel element contribution 10 weeks before departure (capped at £250.00).

What's included?

Before you go

• Support materials (itinerary, kit list, visa information, travel tips, responsible travel policy and guidance)
• Sponsorship forms
• 12.5% off Cotswold Outdoor, Snow + Rock, and Runners Need
• Access to your own password protected account including support materials and training schedules
• Warm up exercise routines
• Risk assessment and emergency management planning
• Public liability insurance
• Fundraising advice
• Fitness training notes
• Access to training weekends (optional and at additional expense)
• 16 and 20 week trek/bike training schedule

On your challenge

• Accommodation during the challenge (usually in twin share)
• UK-based 24-hour emergency support line
• Internal transfers (unless otherwise stated in the itinerary)
• Equipment as per the challenge activity
• Drinking water on challenge days
• An English speaking first aid trained challenge leader and full local support team
• Three meals a day (unless otherwise stated in the itinerary)
• Entrance fees to national parks or other places of interest visited on the itinerary
• Full back-up support including first-aid qualified staff and first-aid supplies
• A Charity Challenge T-Shirt
• International flights to and from the UK, in economy class (see air tax exclusion below)

What's not included?

Before you go

• Any covid tests required for entry to any countries or places of interest on your challenge itinerary
• Visa (if required)
• Travel to and from the UK airport of departure
• Vaccinations (please check Trip Notes for requirements)

On your challenge

• Contribution towards air taxes and fuel element (please see the section below on "Air Tax and Fuel Element Contribution")
• Tips

The details

Fundraising deadlines

You will need to send your sponsorship money to the charity as you raise it. At least 80% of the minimum sponsorship required must be sent to the charity 12 weeks before departure (by 26/12/2025), and the remaining 20% within 4 weeks of completing the challenge (by 27/04/2026). If you have raised the necessary funds, the charity will then pay the balance of your challenge costs. The charity benefits by keeping the remaining sponsorship money and every pound over and above that you raise.

Air tax and fuel element contribution

The air taxes, and fuel element, that make up part of the flight costs can fluctuate significantly before a challenge takes place. As such, we exclude part of these taxes from the initial cost of the challenge and we will invoice you for it 10 weeks before departure. This applies to all participants on all payment options. For the challenge you are booked on this payment will be capped at £250.00 and we will absorb any amount above that. Please be sure to factor this cost into your budgeting for the challenge.

Typical group size

The typical group size is 26 - 30 participants

Optional extras

• Business class upgrades*
• Travel insurance
• Extensions at end of trip*
• Single room supplements*

(*subject to availability)

Travel insurance

Your safety when travelling with Charity Challenge is our main concern, which is why it is a booking condition that you have a suitable travel insurance policy, which covers you for the adventurous nature of your challenge, the activities you are undertaking, and the altitudes. We have chosen to partner with specialist travel insurance providers Campbell Irvine, who offer cover for an extensive number of adventurous activities. Cover is available directly from Campbell Irvine for most European residents and includes cover for emergency medical and repatriation and for your cancellation or curtailment of the challenge. Full details including costs may be found by clicking here.