How do I book a team onto a challenge?
Firstly, you’ll need to nominate a ‘lead booker’ to create the booking on behalf of your team. They’ll need to head to our website, choose a challenge, and click ‘BOOK NOW’.
On the booking form, the lead booker will fill in the registration form with their details as normal. Towards the end of the registration form, they will have the option to add ‘ADDITIONAL TEAMMATES’ to create a team. They’ll simply enter the number of additional teammates and choose a team name!
To complete the booking, the lead booker will then pay registration fees for ALL team members to reserve the appropriate number of spaces.
The booking form will look like this:
How many people can be in my team?
A team booking is based on two or more participants booking together. There is no limit to maximum team numbers (provided there is space on the challenge).
If you’re looking to book a team of 20 or more, however, please drop us an email at info@charitychallenge.com so we can assist accordingly.
If you’d like to add additional teammates once your initial booking is complete, the lead booker can purchase additional places via their Charity Challenge account. They can log in here, head to the ‘Team Bookings’ tab on the left-hand side and scroll to the bottom of the page. There they will find the option to add one or more additional places and pay their registration fees.
Do my teammates need to register?
Yes – we’ll need the full details of each participant taking part in the challenge.
Once the lead booker has completed the booking, they will receive an email titled ‘Your Challenge Team…’. This email contains a unique booking URL. It the lead bookers responsibly to share this link to each of their team, in order for each member to then register.
Upon clicking the link, teammates will either create an account or log in (if they’ve used our services before) and be asked to complete the same registration form. As the lead booker has created the team, and paid for all registration fees, they will not need to pay a registration fee for their booking. They’ll be automatically allocated one of the team’s pre-paid registration fees upon completion of the booking form.
It is important that teammates book via the link shared from the lead booker only and not through our main website in order to join the team and receive a pre-paid registration fee.
We’d encourage your teammates to sign up ASAP to avoid auto-cancellation of empty spaces, especially if they are opting for our ‘minimum sponsorship’ or ‘flexi sponsorship’ payment options, which requires authorisation from the charity – we want to make sure they have plenty of time to meet their fundraising deadlines!
The lead booker can monitor who has completed their registration to join the team, and find their unique booking URL, in their Charity Challenge account area under ‘team bookings’.
Why should I book as a team?
If “teamwork makes the dream work” wasn’t cliché enough, we’re firm believers that joining a challenge as a team can transform your experience. As a team, you’re both motivated and supported by those striving for the same goal as you. A little healthy competition never hurt anyone, either!
Booking this way can:
- Ensure all participants bookings are aligned and uniform
- Simplify the process of booking onto a challenge by having one central registration payment
- Guarantee places on a challenge
It’s important to note that booking as a team will not affect your time on the challenge. To ensure you’re grouped, or walking together, on your challenge, please have a chat with your challenge leader on the challenge day. Please note, with some challenges, groups may be allocated by walking speed, so members of your team may need to adjust their pace to ensure you all stay together.
Are the challenge costs and fundraising costs per team or per participant?
All of our costs listed on our website are per participant, across all payment options.
If the team are all using the ‘minimum sponsorship’ payment method, you’re welcome to fundraise as a team. Please ensure that your target fundraising amount reflects the number of participants, and that you’ve notified your nominated charity of this. Sending them a link to your fundraising page is a great idea.
For example: if a team of 10 take on the National Three Peaks in 2025, choosing the ‘minimum sponsorship’ payment method, they’re required to raise £935.00 per participant. Therefore, a team fundraising page would need to have a target of at least £9350.00.
Do my teammates have to nominate the same charity and use the same payment option as me?
When the lead booker creates the team, they’ll be asked whether the team should have the same payment option and charity nomination on their bookings. If they select ‘yes’ to both questions, the charity nomination field and payment option question on the teammates’ booking forms will be auto populated and they’ll be unable to edit. If they select ‘no,’ they’ll be able to select their payment option and which charity they would like to nominate.
Alternatively, you can allow your teammates to choose a payment option that works for them but nominate the same charity or to nominate their charity of choice but have the same payment option.
Any changes post-booking will incur an administration fee, as per our T&Cs.
If you’re all fundraising for the same charity and would like to do this as a group, we advise checking with the nominated charity first – and remember that the sponsorship amounts are per person!
For any further information, please visit our website.
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